PDF documents are very common and can be used in many different ways to share information on the web. However, there are requirements for PDF documents that must be followed so they are accessible to all users. Please make sure to make these adjustments before sharing PDF documents on the Valencia College website.
Word 2013 and Word 2010 (Windows)
- Go to File > “Save As…” and select PDF from the choices provided.
- When saving, select Options and be sure that “Document structure tags for accessibility” is checked. This is checked by default, but could become unchecked under certain circumstances.
- If you select “Minimize Size” to reduce the size of your PDF, be sure to repeat the preceding step, as this option might uncheck the “Document structure tags for accessibility” checkbox.
Word 2016 (Mac)
In Office 2016, Word can now generate a tagged PDF that preserves a document’s accessibility features. To use this feature:
- Go to File > “Save As…” and select PDF from the choices provided.
- When saving, be sure the box labeled “Best for electronic distribution and accessibility” is checked.
