3C-06.1 Contracts for Instructional, Executive, and Administrative Employees

Policy: 6Hx28:3C-06.1

Responsible Executive: Executive Vice President, Administrative Services

Policy Contacts: Chief Human Resources Officer

Specific Authority: 1001.64, F.S.; 1012.83, F.S.

Law Implemented: 1012.83, F.S.; 6A-14.0411, F.A.C.

Effective Date: 12-04-2025

Date of Last Policy Review: 12-04-2025

Policy:

Policy Statement:

1. The District Board of Trustees shall provide contracts in forms it prescribes for all instructional, executive, senior administrator, and administrator employees, and may provide contracts in forms it prescribes for other employees at Valencia College (“College”). These contracts may include, without limitation,
   1. Annual contract of employment for full-time instructional, administrator, senior administrator, and executive employee classifications.
   2. Continuing contract for instructional employees.
   3. Temporary, part-time, or overload contracts for instructional employees.
2. Eligible instructional employees may receive continuing contracts in accordance with College Policy 6Hx28: 3E-02 Award of Continuing Contracts and Evaluation of Professors, Associate Professors, Counselors, and Librarians. Counselors and librarians shall be considered instructional employees for contract purposes.
3. No contract, except for continuing contracts, shall create the expectancy of employment beyond the term of the contract. Non-renewal of an annual or other non-continuing contract shall not entitle the person to the reasons for non-renewal or to a hearing.
4. Overload Contracts.

   The College President, or a designee, is authorized to employ exempt, full-time employees, currently employed by the District Board of Trustees of the College, on an as-needed basis to fulfill supplemental or overload contracts.

5. The College President or designee(s) may establish procedures to implement this policy.

Policy History:

Adopted 6-18-75; Amended 1-19-83; Formerly 6Hx28:8-01; Amended 11-18-92; Amended 3-22-95; Amended 4-15-08; Amended 11-2-16; Amended 12-5-24; Amended 12-4-25; Formerly 6Hx28:08-07

Related Policies:

College Policy 6Hx28: 3E-02 Award of Continuing Contracts and Evaluation of Professors, Associate Professors, Counselors, and Librarians

Procedures:

1. Overload Contracts
   1. In assigning overload contracts to eligible full-time faculty, the academic dean or supervisor, as appropriate, shall consider the faculty member's educational qualifications, seniority, and the continuity and effectiveness of instructional programs.
      1. For the purpose of consideration in the assignment of overload contracts, seniority is defined as years of service for work credit in a continuing contract or continuing contract-track teaching faculty position at the College and is established on a College-wide basis. For this purpose, seniority is determined by original date of hire as a continuing contract or continuing contract-track faculty member, whichever is earlier.
      2. A Professor or Associate Professor who is granted an administrative leave of absence and assumes a non-faculty position at the College does not earn time of service for the purpose of this policy during that period but will resume with seniority already gained upon returning to their faculty position at the College.

2. Procedural Concerns or Disputes

   As with any formal procedure, implementation should be consistent with established principles. Concerns or disputes related to interpretation or application of procedures at the division level should be reviewed with the academic dean. Unresolved questions or concerns should be reviewed with the respective Provost/Vice President or designee as appropriate.

Procedure History:

Adopted 4-15-08; Amended 7-12-23; Amended 12-5-24; Amended 12-4-25; Formerly 6Hx28:08-07

Date of Last Procedure Review: 12-04-2025