11-07 Changes in Construction After Award of Contract

POLICY: 6Hx28:11-07
Responsible Executive: Vice President, Business Operations and Chief Financial Officer
Policy Contacts:
Specific Authority: 1001.64, F.S.
Law Implemented: 1001.64, F.S.
Effective Date: 10-16-2007
Date of Last Policy Review: 10-16-2007

Policy Statement:

 

After the award of a construction contract, the College may make changes in the contract by change orders which shall be submitted in compliance with specific stipulations set forth in the State Board of Education Rules. The District Board of Trustees may authorize the president or other designated individuals to approve change orders in the name of the District Board of Trustees up to 2% of the value of the contract. Such approval of change orders shall be for the purpose of expediting the work in progress or to make changes due to additional program needs or to make additions or changes which the College may require and shall be reported to the District Board of Trustees at the next official meeting.

 

Policy History:

 

Adopted 12-11-74; Amended 1-19-83; Amended 11-18-92; Amended 10-16-07; Formerly 6Hx28:11-13

Procedures:

 

  1. The proposal to change shall be supported by accurate cost data, establishing the fair and current market value of the labor, materials, equipment, and incidentals required to accomplish the change plus the amount stipulated in the contract for administration and profit.

     

  2. Cost data shall be in sufficient detail as will enable any qualified architect or engineer to confirm the accuracy of such proposal.

     

  3. Deduct alternates listed in the bidding document may be reinstated at any time by normal change order procedure provided the contractor who is to perform the work is low bidder on the combination of the base bid and the alternates involved.

     

  4. Approved changes in the contract price shall be immediately reflected in the amount of the performance and payment bonds.

     

  5. All change orders shall be submitted as they occur to the assistant vice president for facilities through and approved by the project architect and/or engineer for review to determine compliance with applicable laws and regulations.

     

  6. Change orders are submitted once per month in sufficient time to be received by both the architect and owner and placed on the agenda for the next scheduled Board meeting.

     

  7. Except as provided otherwise by policy 6Hx28:11-13, change orders are not approved until Board action takes place.

 

Procedure History:

Adopted 11-18-92; Amended 10-16-07; Formerly 6Hx28:11-13

Date of Last Procedure Review: 10-16-2007

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