SharePoint People and Groups
SharePoint uses groups to help manage the user permissions. You will be given three default groups when you start your SharePoint site: Owners, Members, and Visitors. You will need to decide who on your team will go into which group since they each have different permission levels.
- Owners have full control (including user management).
- Members have access to add/edit/delete content.
- Visitors can only read content. Groups make it easier to control permissions since you will not have to determine what permissions to give each user as they are added.
You can also add a user directly. However, this is not recommended because you have to assign a permission level specifically for this user. You can skip this step by adding the user to a group. This is also helpful when users need to be removed or moved to another group (or permission level).
To add a user to a group, follow the steps below.
- Open your SharePoint website and click on the gear icon at the top right of the screen and click on Site Settings
- In the Users and Permissions group, select People and Groups
- You will see your groups on the left and the group users on the right for the group selected
- Click the new button and enter the user's username. A dropdown should recognize the username and show results. Select the user you want to add.
- Click “show options" if you would like to toggle the option to send an email with the link to the user
- Click the Share button to complete adding the user
