How to Find and Enter a Last Date of Attendance

A student is considered withdrawn from a course when they have been marked as a No-Show, when they have withdrawn themselves, or when a staff or faculty member has withdrawn them.  When a student withdraws or is withdrawn from a course, the Registrar’s Office sends an email to the faculty member teaching the course.  The email requests that the faculty member enter a Last Date of Attendance (LDA) for the student on the final grade roster.  The email includes the Course Reference Number (CRN) and the name of the withdrawn student. 

 

There are two places where a Last Date of Attendance can be entered; faculty need only enter the LDA in one place.  Below are instructions on how to determine a student’s Last Date of Attendance and how to enter that Last Date of Attendance using Canvas or the Faculty Grade Entry page (accessible via Faculty Services in Atlas). 

 

Please note: Student identifying information has been erased from screenshots.  Screenshots were taken in Chrome; the colors and font you see may be different if you are using a different browser, or if you are on a different version of Chrome.

 

Determine the Last Date of Attendance

For No-Show students, the Last Date of Attendance is the first day of classes.

In a Face-to-Face course, the student’s Last Date of Attendance is the last date the student was physically in the classroom.

In an online course, the Last Date of Attendance can be identified in Canvas.  In Canvas, a withdrawn student is marked as “Inactive” and is hidden in the Gradebook.  To locate the student, follow these steps:

1. Go to the course in Canvas
2. Hover over the Student Name column header and click on the 

 

3. From the drop-down menu, select Inactive Enrollments (screenshot on next page):

 

4. Locate and click on the name of the inactive student:

 

5. A window will open on the right-hand side of the page; click on the name of the student again:

 

6. This will take you to the student’s Access Report page. Select Access Report from the menu at the top right-hand corner:

 

7. View the Student Access Report menu.  The date in the Last Viewed column correlating with the most recent Content is the official Last Date of Attendance for the student.

 

 

Option 1: Enter Last Date of Attendance in Canvas

 

1. Go to the course in Canvas
2.  Inside the course, click on Grades (located on the left-hand side)
3. Click on the drop-down arrow next to Actions and select Sync to Export Final Grades to Banner. 

 

4. The Sync Grades window will open (screenshot on next page):

 

5. Locate the inactive student and check the box next to their name: 

 

6. Select W from the Grade drop-down menu:

 

7. Under the Last Date of Attendance, enter the date retrieved in Step 7 under Determine the Last Date of Attendance section on page 3.  For a No-Show student, enter the first day of class as the Last Date of Attendance.

 

 

8. Review the check mark, grade and date.  Scroll down and click on Submit Grades to Banner.

 

 

Option 2: Enter Last Date of Attendance in Atlas (via Faculty Services)

 

1. Log in to Atlas

 

2. Click on the Faculty tab

 

3. Click on the Faculty Services link inside the Faculty Services channel/box (note: you may not see the same links in your channel as in the screenshot below, depending on your role at the College):

 

4. Click on Final/Midterm Grades and you will be directed to the Faculty Grade Entry page:
    

 

 

5. The page should default to Final Grades; if it does not, click on the Final Grades tab.  Locate the course you need and click on the CRN for the course:

 

 

1. Grading Status Icons:    
   1. No Grades have been entered for students in the course.  You may enter the Last Date of Attendance.
   2. Some Grades have been entered for students in the course.   You may enter the Last Date of Attendance.
   3. All Grades have been entered for students in the course.   You may enter the Last Date of Attendance.

 

 

6. The list of students who are registered in the course will appear at the bottom:

 

7. Locate the student for whom a Last Date of Attendance must be entered; you should see Not Gradable in the Final Grade column:

 

8. Click on the  icon to the right of the blank Last Attend Date box for the student to open the calendar window:

 

 

9. Select the Last Date of Attendance for the student. Scroll to the bottom of the page and click .

 

10. You should receive a  message on the upper right of the page.

 

Need Help?

If you are experiencing technical issues entering a Last Date of Attendance, please forward the email you received from the Registrar’s Office to Atlas Help at atlashelp@valenciacollege.edu. Be sure to include the following information in your forwarded email to Atlas Help:

 

1. The name of the browser you are using (Firefox, Chrome, Safari, etc.)
2. Where you are attempting to enter the Last Date of Attendance:
   1. Canvas
   2. Faculty Grade Entry page (from the Faculty & Advisor Services channel on the Faculty tab in Atlas)
3. The issue you are experiencing (if possible, please include screenshots of any errors you are receiving)—be as detailed as possible so that we may better assist you.